The “driver coercion” rule has changed the focus for the Federal Motor Carrier Safety Administration (FMCSA), causing the agency to move complaints from the bottom of their list to the top.
While following up on these complaints they may not be finding the coercion claimed, but after going through the process they are finding issues that are causing conditional ratings and fines. It is essential that you do not let your guard down and remain focused on having the processes and procedures in place to ensure your fleet is compliant.
Hours of Service: Generally, the hours of service tend to be the greatest focus (no different than compliance and focused reviews). You need to make sure that you are paying close attention to supporting documents with respect to time and date.
Fuel Reports versus Fuel Receipts: Banking laws require that the time of transaction be recorded and as a result, your purchases will have the time recorded. If your report does not have the time recorded, then you need to contact your supplier and make sure your reports do. Otherwise the FMCSA will certainly do it for you when they come in.
Information from your GPS systems are being used to cross reference with hours of service. This doesn’t just apply to paper logs because you might have settings that allow trucks to move without showing driving time on your devices. However, the GPS shows the truck is moving.
Compliance Tip: Our recommendation is to make sure you have your current Automatic On-board Recording Device’s (AOBRD) settings match what will be on the ELD’s. For example: Set at driving time at 5 mph (no distance setting). Make sure you are auditing your logs and AOBR’s properly and in a detailed manner.
About the Author: Don Jerrell is the associate vice president of transportation at HNI. He assists clients establish proper processes, procedures and measurements to help in loss reduction, reducing risk exposure and increasing profitability for their organization. This blog was original posted on HNI’s blog at: hni.com/blog/fmcsa-compliance.